Donor and volunteer follow-up, inbox help and reporting for small teams doing a lot with a little.
More time for the mission, less time on follow-up
Small teams, big lists
Most nonprofits run on a handful of staff and a lot of goodwill. Thank-you notes go out late after a busy event. Volunteer sign-ups sit in an inbox. Grant and board reports take days to pull together. None of it is anyone’s fault; there just aren’t enough hours.
What we build for nonprofits
01
Donor thank-yous and follow-up
Prompt, personal acknowledgments after every gift, and gentle follow-up for lapsed donors.
02
Event follow-up
Attendees, sponsors and volunteers get the right message after each event without anyone building lists by hand.
03
Volunteer intake
Sign-ups are captured, sorted and answered automatically, with reminders before each shift.
04
Inbox help
The shared inbox is sorted and routine questions get drafted answers for staff to approve.
05
Reporting
Board, grant and donor reports drafted from your data, ready for review.
06
WordPress websites
New sites, rebuilds and ongoing maintenance, including donation and event pages.
Long-running nonprofit work
Hub Media started with nonprofit campaigns in 2013 and has supported Sarasota-area nonprofits and a healthcare foundation with WordPress development and maintenance for years.
Respectful of tight budgets
We start small, with one system that pays off on its own, and use tools you already have wherever we can. Many donor and volunteer platforms already include automation features that aren’t switched on.
FAQ
We don’t have a big budget. Where should we start?
Usually with donor thank-yous or volunteer intake. Both are small projects that free up staff time right away.
Will this work with our donor database?
Many donor platforms can connect. We confirm what yours supports during the audit.
Will donors feel like they’re getting automated messages?
Messages are written in your voice and reviewed by your team. The goal is faster, more personal follow-up, not less personal.
Give your team some hours back
Request an AI Opportunity Audit and we’ll find the follow-up and admin work that’s easiest to take off your plate.